How Google Workspace Storage Works With Cloud Storage

 How Google Workspace Storage Works With Cloud Storage

How Google Workspace Storage Works With Cloud Storage


In this webinar, our team from Amplified IT unpacked the announcement of storage for Google Workspace for Education, the implications for schools, and an assessment of the status of Workspace storage. 

You can view the recorded event after March 3rd. If you haven't registered yet, you can do so after that date. During this event, you'll learn about the storage status, storage limits, and Client-side encryption.

Cloud storage

If you're wondering how Google Workspace Storage works with cloud storage, read on. Google's new cloud storage service works by pooling storage across multiple users. As more users join your organization, your storage amount will increase. 

In addition to using cloud storage, you can also use Google Workspace services such as Gmail, Chat, and Google Photos to store and share data. There's a plan available for any need.


To start using Cloud Storage, create a bucket in Google's Cloud. Then, you can upload and share site files in that bucket. Next, you can configure Object Versioning and define the retention policy for each object. 

Once you've created a bucket, you can manage it through the Cloud Storage Browser. Depending on how much data you want to store, you can also choose what encryption level you want to use.


One disadvantage of Google Workspace is that you can only upload up to 750GB per day. That's quite high and you're not likely to reach that limit in a day. Additionally, you're not allowed to move or upload more data on the same day. 

However, you can upgrade to a more expensive plan if you need more storage space. So, if you're wondering how Google Workspace Storage works with cloud storage, keep reading.


Another benefit of using Google Workspace is enhanced security. There's no worry about data theft or malware. With the right combination of the two services, you'll have access to both cloud storage and NAS storage. 

Moreover, it's easy to share files from your cloud drive with others. Simply send them a link to the cloud drive to share your files. Your recipient will be able to view the files without attachments.


Another benefit of using Google Workspace is that it supports a wide range of file types. As a business, you need the ability to store files of all sizes, irrespective of their location or file types. In this regard, you'll need a scalable storage solution, and Google Workspace has many options to meet your needs. 

There are also many benefits of using Google Workspace for cloud storage. These include the flexibility of storage, and its data loss prevention and compliance features. Drive uses AI to surface important content, collaborators, and events in your work.

Client-side encryption

In the coming weeks, Google is rolling out new client-side encryption capabilities for Drive and other cloud storage services. Previously, Google handled the encryption of customer data on its own. 

With these new features, organizations can take control of their encryption keys and ensure that their data remains private. As an example, Airbus is one of the first organizations to test out the new features. 

If you want to secure your company's data, make sure that you use Google Workspace.


With this new feature, companies can store their encryption keys with Google, which protects the data in storage and while transferred between facilities. Google uses client-side encryption, which means that the encryption keys are stored on your computer. 

This makes your data unreadable to the cloud storage provider. However, this does restrict some convenience features. For example, full-text search, spell check, and simultaneous co-editing require heavy server-side support.


To use Client-side encryption in Google Workspace Storage, you need to enable it in the appropriate application. Enabling this feature in Google Workspace is easy to do. 

After you've enabled it, you can then enable it for Google Drive. Once enabled, you must create and upload client-side encrypted files using Google Drive. It isn't necessary to enable this feature if you use other Google services. 

You also need to enable CSE for Google Meet when hosting a meeting.


Currently, the only solution for securing your content is to use a server-side encryption solution, but this new security solution enables you to use a client-side encryption tool instead. Google Workspace CSE provides clients with the ability to store encrypted files in the cloud. 

It also requires an external encryption key. This way, you can be sure that only your files are safe and protected from hackers.


Futurex also supports the latest feature in Google Workspace: client-side encryption. This feature renders customer data unreadable and boosts security. 

This security feature also allows organizations to manage encryption keys without logging into the Google Workspace platform. 

Client-side encryption will be available in Google Workspace when the beta ends in May. The service is currently available for Drive, Sheets, Docs, and Slides.

Shared storage

When using Shared storage in Google Workspace, you can keep any file you need at the ready. Its flexible storage options help you meet data retention requirements while offering features like Vault for Drive to protect against data loss and compliance requirements. 

You can also use Google's AI technology to find important content, collaborators, and events. And the ML-based search enhances your experience even further. But how do you decide which option is right for you? Here are some tips.


Depending on the storage limits of your organization's Google Workspace plan, you can pool your files with other users in the same organization. The maximum amount of storage per organization will be listed in the table below.

 However, not all organizations qualify for all plans. For example, qualified educational institutions can get a plan with "Education," while nonprofits can use "Workspace for Nonprofits" or the discounted Business Standard and Business Plus plans.


While sharing storage in Google Workspace is an excellent idea, it is important to remember that it's still not equivalent to local storage on a server. In contrast, Google Workspace's storage system is more secure and efficient because it distributes data across many locations, thus guarding against ransomware and malware.

 Although Google Workspace offers greater storage capacity than most on-site servers, most organizations can't afford to match that level of storage. To avoid any potential problems, you can choose from the available storage limits.


In addition to this, Google will be enforcing new storage policies for Google Workspace services in the near future. The new storage policy will be in effect July 1, 2022. After that, Google will start charging education customers for storage usage over a certain baseline. 

In response to these changes, the District Information Technology Services is collaborating with colleges and universities to develop transition plans, communication plans, and best practices. If you're an education institution, consider a shared storage solution.


When sharing files with other users, make sure to delete any unnecessary files. Adding files to a shared storage space will use up twice as much storage as if the files were saved on your own storage. 

It's also important to keep in mind that Google Drive only allows you to upload 750 GB of data per day. For larger files, you can add external users to your group. However, the limit is not arbitrary.

Plans with unlimited storage

Unlike G Suite, Google Workspace has a different storage plan system. While G Suite allowed for unlimited storage per user, the Workspace plans are capped at 30GB. In addition, the storage space is based on the number of active users and Drive storage.

 For each of the three plans, the total amount of storage is not unlimited. You can purchase a plan with unlimited storage, but you have to purchase at least five users to use it.


Historically, the storage limit in Workspace plans was unlimited, but as the number of schools increased each year, this limit increased rapidly. This change will affect all new customers who sign up for the Google Workspace service, so organizations with high storage needs should plan accordingly. 

Google expects that 99 per cent of educational institutions will fall within the pooled storage system by July 2022. If you don't need unlimited storage, you can buy extra seats or migrate your data elsewhere.


Plans with unlimited storage on Google Workspace cost between six and twelve dollars per user per month. Plans with unlimited storage in Google G Suite last for as long as you have your contract with Google. For Workspace, plans will start at six dollars per user per month. 

There are also higher tiers that offer unlimited storage for more than five TB. If you need more space, consider upgrading to a higher plan and paying up to $20 per user.


Unlimited storage in G Suite Business was $12 per user, but you had to pay for four seats. Google Workspace offers the same plans for fewer seats, but they are 50 percent more expensive than G Suite Business. 

It is worth noting that the G Suite Business has unlimited storage, but there are still cheaper options for businesses that need more storage for their business files. The cost difference is substantial, but it's worth the extra money.


Fortunately, a new subscription model for Google Workspace is coming soon. Users with G Suite Legacy accounts will have to migrate to Workspace or face the new charges. 

Users will still be able to access unlimited storage in G Suite Business, but they should plan ahead to ensure they're prepared. 

You'll also see changes in features, so make sure you understand what you're getting when you subscribe to a G Suite Workspace plan.


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